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Advanced Pre-Award Consultant

Company: North Carolina State University
Location: Raleigh
Posted on: May 28, 2023

Job Description:

Posting Details

Job Posting Information

Posting Number

Internal Recruitment

Working Title
Advanced Pre-Award Consultant

Anticipated Hiring Range
$45,000 - $48,000

Work Schedule
Monday through Friday; 8:00am to 5:00pm

Job Location
Raleigh, NC

Engineering Research Administration

About the Department

The College of Engineering, Office of Research Administration's mission and purpose is to provide resources to assist faculty and staff in seeking out funding opportunities and once funded, to monitor and ensure compliance with the University, Federal Government and Agency guidelines. The field of Research Administration is ever-changing with the advancement and implementation of electronic research, University guidelines and agency guidelines. The Office of Research Administration is completely deadline-driven whether it is at the hands of the University or the agency.

Essential Job Duties

The primary purpose and function of this position are to assist faculty and support staff in the development of proposal budgets and justifications while adhering to all Federal, State, University, and Agency guidelines. Another key responsibility is to keep all pending proposals current as to active or inactive status.

The Advanced Pre-Award Consultant position must be able to:

  • Process many proposals at one time while adhering to all necessary guidelines and policies;
  • Fully monitor and facilitate the Project Information and Navigation System (PINS) process ensuring all fields are correctly completed and that all necessary information is loaded into the record;
  • Communicate effectively with faculty and support staff any recommended or necessary changes to a proposed budget or justification;
  • Offer hands-on and one-on-one training to faculty and staff on the proper procedure for building an acceptable proposal budget;
  • Mathematically apply the proper rules to accommodate the correct fringes, F&A (facilities and administrative costs), tuition rates (under the GTRM), and other direct costs to a proposed budget;
  • Each month, review all pending proposals for status checks, determining if they will be funded or rejected by the sponsor;
  • Update College and University record to accurately reflect the status change on rejected proposals;
  • Update cost-sharing commitments on rejected proposals;
  • Enter travel vouchers according to the NCSU travel policy;
  • Enter all other vouchers for the purchasing of direct costs;
  • Enter purchase requisitions.
    Most important in the grand scheme of our operations, just like all positions in our research office, this position is responsible for supporting the day-to-day operations of the Office of Research Administration. This includes helping to make decisions on internal policies and procedures for faculty and staff, making important judgment calls with extreme time constraints, and adjusting the normal operating schedule to accommodate the deadline and demands of the University and many agencies.

    Other Responsibilities
    • This position will be responsible for offering guidance and answering questions to all individuals who come into our unit. We sometimes get lots of "unsure" individuals coming through our doors;
    • This position must be confident in being able to redirect and assist such individuals;
    • This position will also serve as a "catch all" with being able to work effectively and efficiently in both pre award and post award.


      Minimum Experience/Education

      High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

      Other Required Qualifications
      • Working knowledge of Microsoft Word and Excel, or similar software;
      • Excellent communication skills, both written and verbal;
      • Strong organization and time management skills;
      • Strong attention to detail.

        Preferred Qualifications
        • Experience in pre-award activities (budget building, compliance, etc.);
        • Knowledge of Cost Accounting Standards and Uniform Guidance (UG) as well as experience with budgeting and general compliance issues;
        • Experience with Microsoft PowerPoint and Access;
        • Experience with Peoplesoft;
        • Experience with PINS, RADAR, NSF Fastlane/Research.gov, GRANTS.gov or another similar pre-award system.

          Required License or Certification


          Valid NC Driver's License required

          Commercial Driver's License Required?

          Recruitment Dates and Special Instructions

          Job Open Date

          Earliest Close Date (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

          Notice to Applicants

          Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase "see resume."

          Special Instructions

          Please attach a resume, cover letter, and contact information for three (3) professional references.

          Position Details

          Position Number

          Position Type

          Position Classification Band Title
          Administrative Support Specialist

          Position Classification Band Level

          Position Classification Salary Range
          $31,200 - $53,083

          Salary Grade Equivalency

          Alternate Option

          If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

          Full Time Equivalent (FTE) (1.0 = 40 hours/week)

          12 Month Recurring

          Mandatory Designation - Adverse Weather
          Non Mandatory - Adverse Weather

          Mandatory Designation - Emergency Events
          Non Mandatory - Emergency Event

          Time Limited Position

          Time-Limited Appointment Length (if applicable)

          Is this position partially or fully funded on ARRA stimulus monies?

          Department Id
          143301 - Engineering Research Administr


          NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

          If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

          Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

          NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Keywords: North Carolina State University, Raleigh , Advanced Pre-Award Consultant, Professions , Raleigh, North Carolina

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