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Brokerage Assistant

Company: JLL
Location: Raleigh
Posted on: May 19, 2019

Job Description:

Provides support to a Brokerage team. This role provides marketing and administrative support under the direct supervision of a combined team. The Brokerage Assistant will work in a fast-paced, team-oriented environment.

Job Responsibilities

Administrative
Coordinate and attend meetings record, type, and distribute minutes as needed.
Create and maintain filing system and efficient information retrieval system.
Maintain commissions in Dealio
Prepare and execute expense reports on a regular and timely basis.
Act as gatekeeper for brokers as it pertains to phone calls and emails.
Heavy calendaring and coordinating travel
Assist with the onboarding of new employees
Lease documentation coordination for portfolios
Updating and maintaining client relationship management system, including Spider and View the Space
Reviewing lease documents and writing lease summaries/abstracts
Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)

Marketing
Prepare and distribute marketing materials/packages. Knowledge of appropriate software is mandatory for this e.g. InDesign, PowerPoint, etc.
Have direct contact with some of the brokers representing prospects and will request updates from them
Support the team in utilizing Outlook, CRM and other, data entry and maintenance for the purposes of direct marketing and client relationship development.
Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department.
Coordinate/manage mailings- partner with marketing department and/or external vendor as needed.
Create mass email campaigns via Eloqua, CRM, etc.
Manage process of distribution, list updates and activity reporting.
Active liaison with marketing department (ex: planning client events)
Produce status reports, as needed.
Assist team with preparing and updating client-specific reports.
Contact internal and external resources for information.
Assist and participate as needed for industry functions or client events.
Work with appropriate contact to maintain intranet/extranet sites for client and property purposes.
Track lender information and send e-mail blasts out
Any and all other duties and tasks assigned.

MINIMUM REQUIRED PREFERRED

Education/training
Bachelor s Degree or commensurate experience

Years of relevant experience
5+ years in marketing and/or administrative support role, such as Assistant or Sr. Brokerage Assistant experience with a Real Estate firm
Experience in fast paced environment

Skills and knowledge
Planning and Organizing
Customer Service
Learning on the fly
Time Management
Written/Oral Communications
Attention to detail
Assert discretion and professionals in dealing with confidential and/or private information

Other abilities
Multi-tasking
Work in fast-paced environment

Physical work requirements and work conditions
Work is sedentary in nature


#LI

JLL Is an Equal Opportunity Employer
JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

Keywords: JLL, Raleigh , Brokerage Assistant, Other , Raleigh, North Carolina

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