Scientific Program Coordinator
Company: Guidehouse
Location: Raleigh
Posted on: May 26, 2023
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Job Description:
Job Family :
Scientific Research & Analysis (Digital)
Travel Required :
None
Clearance Required :
Active Public Trust
What You Will Do :
We are currently searching for a Scientific Program Coordinator to
join the Stimulating Peripheral Activity to Relieve Conditions
(SPARC) team that will provide scientific program and project
management and facilitate program-specific communications. The
candidate performs project management to monitor and assess
milestones and deliverables and coordinates program-wide
activities. The candidate also facilitates the development of
outreach materials to showcase the impact of the program. Skills
may include project management, research lab experience (preferably
in neuroanatomy and/or neurophysiology), and experience generating
scientific material for a scientific and/or general audience.
Experience in data science, imaging, and/or systems physiology
would also be helpful. This is a full-time remote position
supporting the NIH office based out of Rockville, MD.
Provide project management support for large and/or complex
projects with internal and external stakeholders and other project
participants.
Organize and maintain project documentation and communications;
track project progress using project management tools.
Prepare presentation materials such as handouts, meeting materials,
slide presentations, and background/supplemental documents,
spreadsheets, charts and graphs for conferences, committees,
meetings, workshops, and group updates.
Analyze program activities, via internal systems and/or NIH
systems, to identify issues and develop recommendations for
improvement.
Draft, review and proofread programmatic documents, such as
conference agendas, meeting agendas, letters to presenters,
participant lists, handouts, emails, thank you letters and
reports.
Work with staff on existing projects and/or the development,
initiation, and execution of new project initiatives.
Work with staff on the concept development, planning, execution,
and support of all project-related activities.
Review and proofread programmatic documents describing scientific
and management issues and policies related to their designated
program.
Track action items and tasks, provide deadline reminders to Program
staff; maintain spreadsheets of relevant information.
Request information from and provide responses to principal
investigators program staff and others on scientific and
programmatic issues.
Conduct literature searches in PubMed, Web of Science, and other
information sources; manage references using bibliographic
software.
Conduct search for material for a specific programmatic need, using
a database to search for material in many cases.
Organize and analyze reports in a scientific area as assigned.
Read, interpret, analyze, and condense material from a variety of
sources for presentation.
Create scientific search criteria for locating scientific, program
and related information on the internet and other means, including
literature and database searches.
Prepare scientific and programmatic presentation materials such as
tables, graphs, slides, abstracts, posters, and overheads by
assimilating and mastering the scientific data and programmatic
context for use at presentations and meetings.
Analyze and develop presentations consisting of data from progress
reports to be used by Program staff and at meetings in the overall
analysis of Program progress.
Conduct searches for material for a specific programmatic need
and/or presentation; use a database to search for material as
necessary.
Collect, read, interpret, analyze, and condense material from a
variety of sources and prepare reports of data analysis for
presentation.
Attend meetings, trainings, and conferences in support of program
initiatives.
Work with staff to identify key issues and track action items and
tasks, providing deadline reminders to Program staff and update and
maintain spreadsheets of relevant information.
Represent the Program at local and national meetings; deliver
presentations and posters; disseminate details of the Program and
collect information of value to the Program goals.
Work with staff to coordinate and plan scientific meetings,
including communications with distinguished lecturers, invited
guests and participants, registration, and meeting logistics.
Give regular progress reports to sponsor and stakeholders.
Coordinate with strategic project leaders on the logistics annual
in-person Committee meetings, monthly teleconferences or
videoconferences, and additional teleconferences, videoconferences,
or electronic reviews to address key issues.
Maintain ongoing, proactive communication with key personnel
throughout the initiative; gather, provide, and exchange
information with Network investigators, their staff and other
relevant individuals.
Organize and coordinate program activities; manage agendas,
meetings, background materials and minutes.
Ensure that all aspects of the programs are tracked and reported,
key milestones and deliverables dates are known and adhered to, and
that all individuals and partners involved are kept appraised of
progress of integrated tasks and next steps.
Analyze and develop presentations consisting of data from grantee
progress reports to be used by Program staff and at grantee
meetings in the overall analysis of Program progress.
Conduct projects close out reviews to reflect on current processes
and identify areas for improvement.
Define problems; analyze alternatives; recommend solutions to
complete problems affecting the conduct of research programs.
Prepare spreadsheets summarizing research efforts by grant
mechanism and/or scientific topic.
Track project progress and provide regular reports.
Search scientific, program and related information on the Web and
other means; perform literature and database searches.
Track action items and tasks; provide deadline reminders to staff;
maintain spreadsheets of relevant information for grants,
contracts, and other programs.
Provide project planning and project management strategies to
efficiently approach complex tasks.
Develop and improve procedures for leadership and program staff to
implement tracking and reporting to gage progress, identify gaps in
the portfolio, and assemble data on areas of scientific
interest.
Collect information on programs and grants to facilitate
identification of scientific overlap and/or duplication, future
scientific directions, workload distribution, etc.
Develop and maintain database and website content related to
scientific programs.
#SOAR
What You Will Need :
Master's Degree in related field
At least five years of experience
Desired, Project Management Professional (PMP) Certification
What Would Be Nice To Have :
Project management
Research conduct and compliance
Data analysis
Neuroscience research
Data collection
Adobe Acrobat
MS Office, specifically Excel, Word, & PowerPoint
WebEx
The annual salary range for this position is $62,000.00-$93,000.00.
Compensation decisions depend on a wide range of factors, including
but not limited to skill sets, experience and training, security
clearances, licensure and certifications, and other business and
organizational needs.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that
includes competitive compensation and a flexible benefits package
that reflects our commitment to creating a diverse and supportive
workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible
Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications &
Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital
Indemnity, Accident Insurance, Legal Assistance and ID theft
protection, etc.)
Position may be eligible for a discretionary variable incentive
bonus
About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, national origin,
ancestry, citizenship status, military status, protected veteran
status, religion, creed, physical or mental disability, medical
condition, marital status, sex, sexual orientation, gender, gender
identity or expression, age, genetic information, or any other
basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with
criminal histories in a manner consistent with the requirements of
applicable law or ordinance including the Fair Chance Ordinance of
Los Angeles and San Francisco.
If you have visited our website for information about employment
opportunities, or to apply for a position, and you require an
accommodation, please contact Guidehouse Recruiting at
1-571-633-1711 or via email at
RecruitingAccommodation@guidehouse.com . All information you
provide will be kept confidential and will be used only to the
extent required to provide needed reasonable accommodation.
Guidehouse does not accept unsolicited resumes through or from
search firms or staffing agencies. All unsolicited resumes will be
considered the property of Guidehouse and Guidehouse will not be
obligated to pay a placement fee.
Keywords: Guidehouse, Raleigh , Scientific Program Coordinator, Other , Raleigh, North Carolina
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