Scientific Program Coordinator

Company: Guidehouse
Location: Raleigh
Posted on: May 26, 2023

Job Description:

Job Family :
Scientific Research & Analysis (Digital)
Travel Required :
None
Clearance Required :
Active Public Trust
What You Will Do :
We are currently searching for a Scientific Program Coordinator to join the Stimulating Peripheral Activity to Relieve Conditions (SPARC) team that will provide scientific program and project management and facilitate program-specific communications. The candidate performs project management to monitor and assess milestones and deliverables and coordinates program-wide activities. The candidate also facilitates the development of outreach materials to showcase the impact of the program. Skills may include project management, research lab experience (preferably in neuroanatomy and/or neurophysiology), and experience generating scientific material for a scientific and/or general audience. Experience in data science, imaging, and/or systems physiology would also be helpful. This is a full-time remote position supporting the NIH office based out of Rockville, MD.

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  Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
  
  
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  Organize and maintain project documentation and communications; track project progress using project management tools.
  
  
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  Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committees, meetings, workshops, and group updates.
  
  
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  Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
  
  
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  Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
  
  
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  Work with staff on existing projects and/or the development, initiation, and execution of new project initiatives.
  
  
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  Work with staff on the concept development, planning, execution, and support of all project-related activities.
  
  
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  Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
  
  
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  Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
  
  
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  Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
  
  
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  Conduct literature searches in PubMed, Web of Science, and other information sources; manage references using bibliographic software.
  
  
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  Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
  
  
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  Organize and analyze reports in a scientific area as assigned.
  
  
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  Read, interpret, analyze, and condense material from a variety of sources for presentation.
  
  
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  Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
  
  
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  Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters, and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
  
  
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  Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
  
  
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  Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
  
  
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  Collect, read, interpret, analyze, and condense material from a variety of sources and prepare reports of data analysis for presentation.
  
  
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  Attend meetings, trainings, and conferences in support of program initiatives.
  
  
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  Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
  
  
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  Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
  
  
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  Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration, and meeting logistics.
  
  
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  Give regular progress reports to sponsor and stakeholders.
  
  
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  Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences, or electronic reviews to address key issues.
  
  
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  Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide, and exchange information with Network investigators, their staff and other relevant individuals.
  
  
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  Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
  
  
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  Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
  
  
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  Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
  
  
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  Conduct projects close out reviews to reflect on current processes and identify areas for improvement.
  
  
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  Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
  
  
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  Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
  
  
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  Track project progress and provide regular reports.
  
  
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  Search scientific, program and related information on the Web and other means; perform literature and database searches.
  
  
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  Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts, and other programs.
  
  
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  Provide project planning and project management strategies to efficiently approach complex tasks.
  
  
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  Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
  
  
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  Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
  
  
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  Develop and maintain database and website content related to scientific programs.
  
  
  #SOAR
  What You Will Need :
  
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    Master's Degree in related field
    
    
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    At least five years of experience
    
    
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    Desired, Project Management Professional (PMP) Certification
    
    
    What Would Be Nice To Have :
    
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      Project management
      
      
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      Research conduct and compliance
      
      
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      Data analysis
      
      
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      Neuroscience research
      
      
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      Data collection
      
      
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      Adobe Acrobat
      
      
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      MS Office, specifically Excel, Word, & PowerPoint
      
      
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      WebEx
      
      
      The annual salary range for this position is $62,000.00-$93,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
      What We Offer:
      Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
      Benefits include:
      
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        Medical, Rx, Dental & Vision Insurance
        
        
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        Personal and Family Sick Time & Company Paid Holidays
        
        
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        Parental Leave
        
        
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        401(k) Retirement Plan
        
        
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        Group Term Life and Travel Assistance
        
        
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        Voluntary Life and AD&D Insurance
        
        
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        Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
        
        
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        Transit and Parking Commuter Benefits
        
        
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        Short-Term & Long-Term Disability
        
        
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        Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
        
        
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        Employee Referral Program
        
        
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        Corporate Sponsored Events & Community Outreach
        
        
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        Care.com annual membership
        
        
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        Employee Assistance Program
        
        
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        Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
        
        
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        Position may be eligible for a discretionary variable incentive bonus
        
        
        About Guidehouse
        Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
        Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
        If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
        Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Keywords: Guidehouse, Raleigh , Scientific Program Coordinator, Other , Raleigh, North Carolina