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Document Control Specialist

Company: ICONMA, LLC
Location: Raleigh
Posted on: January 26, 2023

Job Description:

  • Responsible for assisting the engineer team in duties associated with preparing, managing and delivering documentation of capital projects.
  • This will involve printing, plotting, scanning, preparing, filing, light drafting, data entry and other tasks required by engineering for project work.
  • Track pending engineering release dates and ensure the project engineer has what is needed to meet the release date.
  • Track project as-builts and be able to communicate with all stakeholders in the process to keep documents moving and on schedule and complete accurate reporting.
  • Other duties include but are not limited to managing the large format plotter, light drafting work, filing, large format plotting, copying, scanning and storm and logistics room set up during emergencies other duties as deemed necessary.
  • Manage large format plotter maintenance and supplies.
  • Provide support for plotting requests - Engineering, Survey and Real Estate.
  • Create and update electronic folders in file management systems (ProjectWise, Fusion, etc.).
  • Manage the scanning effort to get documents to an electronic format.
  • Emergency storm center and logistics center room set up as required.
  • Other duties as required.
  • Responsible for developing and implementing the necessary infrastructure to efficiently process and secure project related documentation (i.e., vendor documents, construction documents, quality records and vital business records) and in developing and implementing cost-effective solutions for project information management.
  • Responsible for coordinating and overseeing the assembly, reproduction, revision control and submission for archival of construction work packages.

    Engineering Release Packages:

    • Use drafting tools as needed to revise and modify engineering drawings and sketches on a limited basis, as needed (PLS CADD, SDS, MicroStation and AutoCAD).
    • Reproduce, assemble, and mail the engineering package documents per drawing transmittal.
    • Maintain the required supplies.
    • Manage the engineering file number system.
    • Use the file management systems to store documents (ProjectWise, Fusion, etc.).

      As Built Drawing Process:

      • Monitor schedule information to be able to update the as-built tracking log spreadsheet.
      • Request updated information from stakeholders, as necessary.
      • Assist Engineers with revising as-built packages on a limited basis.
      • Prepare as-built packages for release and mail.
      • Update the local as-built schedule with any changes to the completion dates.
      • Data Entry.
      • Fusion Entry.
      • Assist Production Standards organization with CU creation.


        • Strong positive customer service.
        • Demonstrated ability to work with a variety of individuals from various socio-economic, cultural and ethnic backgrounds.
        • Customer service skills will be highly valued in this role.
        • Excellence in attention to details.
        • Organization and time management.
        • Computer skills.
        • 2 years technical degree preferred.
        • 7 years of related work experience.

          As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.

Keywords: ICONMA, LLC, Raleigh , Document Control Specialist, Other , Raleigh, North Carolina

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