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Accounts Payable Specialist - remote

Company: Office Depot
Location: Raleigh
Posted on: June 24, 2022

Job Description:

Manages and reconciles trade vendor accounts to ensure timely and accurate payments totaling about $6.0 Billion annually. The volume of invoices and transactions handled by the team exceeds 5 million annually. Acts as liaison between vendors and Legal, Merchandising, Supply Chain and other departments to assist in resolving complex issues. Assures inventory accuracy related to receiving items with cost variances and unit of measure discrepancies. Responsible for Accounts Payable 3 way matching process, researching, analyzing and gathering of documents related to Vendor dispute resolution in order to keep vendors up to date on account status. Independent decision maker on repayments of vendor disputes for assigned threshold. Responsible for Accounts Payable Vendor settlement negotiations and creation of packages, reducing the companys liability and risk of aged payment claims from vendors, this process of negotiation can save OD millions of dollars annually. Also works with merchandising team to resolve price, freight, Unit of Measure and other discrepancies that result from invoice match analysis, assuring all records are accurate in order to provide reliable financial records for reporting and forecasting. Must have understanding of inventory and supply chain policies and procedures as well as be very familiar with GAAP accounting processes. Responsible for consignment inventory shrink analysis in conjunction with the Inventory accounting team. Ability to work independently, make decisions and analysis. Organized, and able to prioritize.

Primary Responsibility
Manages and reconciles trade vendor accounts to ensure timely and accurate payments totaling about $6.0 Billion annually. The volume of invoices and transactions handled by the team exceeds 5 million. Acts as liaison between vendors and Legal, Merchandising, Supply Chain and other departments to assist in resolving complex issues. Assures inventory accuracy related to receiving items with cost variances and unit of measure discrepancies
Vendor Dispute Resolution- Responsible for Accounts Payable 3 way matching process, researching, analyzing and gathering of documents related to Vendor dispute resolution in order to keep vendors up to date on account status. Independent decision maker on repayments of vendor disputes for assigned threshold. Works with merchandising team to resolve price, freight, Unit of Measure and other discrepancies that result from invoice match analysis, assuring all records are accurate in order to provide reliable financial records for reporting and forecasting.
Settlement Negotiation- Responsible for Accounts Payable Vendor settlement negotiations and creation of packages, reducing the companys liability and risk of aged payment claims from vendors, this process of negotiation can save OD millions of dollars annually.
Vendor Correspondence and Customer Service

Education & Experience
Level of Formal Education: High School
Skills and Ability- Ability to work independently, make decisions and analysis, organized and able to prioritize
Systems- Excel, Oracle
Personal Attributes- customer services, good communication skills

Equal Employment Opportunity
Office Depot and OfficeMax is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), gender (including gender identity and expression), ancestry, national origin, citizenship status, marital status (including registered domestic partnership status), age, physical or mental disability, medical condition, genetic information, military and veteran status, sexual orientation or any other characteristic protected by federal, state or local law.

Fair Chance Ordinance
We will consider for employment qualified applicants with arrest and conviction records City & County of San Francisco Fair Chance Ordinance

Keywords: Office Depot, Raleigh , Accounts Payable Specialist - remote, Other , Raleigh, North Carolina

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