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Executive Assistant (West Coast- Hybrid Work Structure or Remote)

Company: BCW Global
Location: Raleigh
Posted on: January 15, 2022

Job Description:


The Role

We are currently seeking an Executive Assistant. The ideal candidate is located on the West Coast but we are open to all locations across North America. The person in this role will successfully partner with and provide a broad range of administrative support for two senior executives in our West Coast Markets. The ideal candidate, through excellent communication skills, will interact with all levels of management, requiring discretion, confidentiality, and the ability to act promptly and follow through in response to requests. This position will include, but is not limited to, preparing correspondence, calendar and travel management, recording, tracking and responding to incoming correspondence, meeting coordination, assisting with preparing PowerPoint decks and research for clients.

Outstanding interpersonal skills and high attention to detail are necessary. This position requires excellent writing and grammatical skills. Excellent organizational and time management skills and the ability to work in a fast-paced environment are needed to handle multiple tasks effectively. Initiative and willingness to take on responsibilities beyond the scope of job description, as needed, to ensure timely solution of problems. It is necessary for candidates to have the ability to prioritize the current agenda and anticipate future responsibilities. Successful candidate will have a proactive and positive attitude. This position requires the ability to think creatively, plan strategically and counsel senior leadership.

What you'll do as you move with us:

  • Scheduling and prioritizing internal and external meetings
  • Anticipating and preparing daily schedules
  • Coordinating travel arrangements, travel itineraries and portfolio
  • Assistance preparing meeting briefing materials
  • Assistance preparing PowerPoint decks
  • Assistance preparing research for clients
  • Coordinating meeting logistics
  • Coordinating and overseeing document production, as requested
  • Ability to handle confidential information and projects with professionalism and discretion

    Experience that contributes to your success:
    • Experience in Microsoft Office, including Outlook, Word, Excel, PowerPoint
    • Strong research skills
    • Proven experience prioritizing and decision making with respect to scheduling and scheduling changes
    • Experience in resolving travel complications immediately
    • Experience working with high-level executives
    • Extremely proactive and comfortable working in a stressful and fast-paced environment

      About BCW (A WPP Agency):

      What does it mean to be part of BCW and the WPP network? It means being a part of a global, multi-faceted, multi-talented creative engine, with access to countless places you can grow.

      As the global communications agency built to #movepeople, BCW guides client partners to powerful, culturally relevant ideas, programs and messages that inspire their key stakeholders to think differently, feel deeply and act urgently.

      BCW's commitment to moving people starts with our employees. Here you'll find ways to ignite your growth while doing meaningful work for exceptional clients in an environment that prioritizes your success, compels collaboration and celebrates learning. We're committed to moving our people forward in their careers and helping them grow as people and professionals.

      We wholly believe that creating truly inclusive and innovative solutions is critical to our success, so Inclusion, Diversity, Equity and Accountability (I.D.E.A.) are embedded into everything we do for our people, agency, clients and the communities we serve. We strongly encourage applications from talent across all dimensions of race/ethnicity and the LGBTQIA+, differently abled and veteran communities.

      And while there is no one kind of BCW person, everyone at BCW has something in common: A mindset, a way of responding to challenges with openness, curiosity and a commitment to learning. BCW will feed that drive by rewarding courageous tenacity and nurturing your dynamic career.

      For more information, visit www.bcw-global.com.

      BCW is an Equal Opportunity Employer, EEO, AAE, MF/Disability/Vet, and we are proud of our diverse workforce.

      Our organization participates in E-Verify. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Keywords: BCW Global, Raleigh , Executive Assistant (West Coast- Hybrid Work Structure or Remote), Other , Raleigh, North Carolina

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