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Administrative Associate II

Company: State of North Carolina
Location: Raleigh
Posted on: June 12, 2021

Job Description:

Description of Work


Recruitment Salary: $31,200 - $40,416

The Administrative Associate II is a supporting member of a work group that handles all accounting functions within the North Carolina National Guard. The Administrative Associate II will be primarily responsible for invoice processing and accounts payable record keeping.

Job duties/responsibilities include, but are not limited, to the following:

Maintaining filing systems for accounting records, travel advances, reimbursements and correspondence. Good file maintenance includes sorting and organizing documents to be filed, filing documents in an orderly and efficient manner, retrieval of files as necessary and follow up on any open or pending items. Due to the nature of the position, the employee serves as an important link with National Guard units and departmental fiscal personnel. The employee must be able to establish and maintain effective working relationships with military personnel, departmental fiscal staff, and clients/customers. Other duties as assigned to complete administrative services as required by the section.

Note to Current State Employees:

The salary grade for this position is GN05. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

About the North Carolina Department of Public Safety (NC DPS):

NC DPS is the largest state agency with more than 26,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation. We have a mission that matters!

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information:Introduction to the Job ApplicationandAddressing Knowledge, Skills and Abilities.(Note: These links were created for applicants of Dept. of Public Safety jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:

* Documented experience in general office work (filing, answering phones, writing correspondence)

* Documented experience in at least two of the following Microsoft Office products (Excel, Word, Outlook, PowerPoint)

* Documented experience in data collection to assimilate and organize printed and electronic information.

* Documented experience in problem solving skills and determination of the appropriate course of action.

* Documented experience facilitating office workflow.

* Documented experience interpreting policy/program information to clients/customers and staff.


Knowledge of present and future state Army National Guard force structure.

Documented experience in entry level accounting and processing invoices for payment

Documented knowledge of North Carolina Accounting System and/or CAPTURIS database for utility usage data entry.

Two (2) or more years of documented experience in data entry.

Minimum Education and Experience Requirements

High school or General Educational Development (GED) diploma and one year of administrative experience; or

an equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Public Safety (NC DPS) is an Equal Opportunity Employer. NC DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.

Applicants seeking Veteran's Preference must attach a DD form 214, Certificate of Release or Discharge from Active Duty, along with your application.

If applying for a position certified through the NC Department of Justice-Criminal Justice Standards Division, click this link for specific certification requirements:Correctional & Probation/Parole Officer Certification.

The NC Department of Public Safety must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Department of Public Safety:PREA Hiring and Promotion Prohibitions.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status."If you are selected for an interview, you will be contacted by management. If you are not selected, you will receive an email notifying you when the job has been filled.

For technical issues with your application, please call the governmentjobs.com Help Line at (855) 524-5627. If there are any questions about this posting other than your application status, please contact Katrina Akins, Employment Specialist at 919-457-1174.

Keywords: State of North Carolina, Raleigh , Administrative Associate II, Other , Raleigh, North Carolina

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