Facilities Specialist

Company: IHOP
Location: Raleigh
Posted on: June 12, 2021

Job Description:

Position Summary:

It is the role of the Facilities Specialist to: i) Provide ongoing, day-to-day support to our Operations Teams on facilities and equipment matters; ii) Assist in managing budgets for and execution of the 2115 Special R&M Recurring Projects; iii) Purchase new Capital Assets for the Organization; iv) Expand his/her knowledge of Facilities related matters and project management. All outcomes should be achieved through using the most cost-effective approach that maximizes quality and output of projects with the collaboration of the Facilities Team.

Outcomes & Core Activities - Facilities:

• 2115 Special R&M Expense Project Management - Provides direction and oversight related to the recurring 2115 Special R&M Expense Projects, takes initiative to ensure cost-effective disbursement of the 2115 funds to support the goal of fully functional buildings and equipment at the lowest possible cost.
• Receives and reviews bids for the 2115 Special R&M Recurring Projects.
• Receives schedules for projects from vendors and communicates to affected restaurant teams, Area Directors, and Directors of Operations.
• Coordinates project completion with vendors and restaurant teams.
• Resolves any issues or problems that arise during project; is proactive to ensure similar problems do not arise in the future.
• Follows up with restaurant teams to ensure satisfactory completion of projects.

• Processes vendor invoices in a timely manner and updates budget tracker spreadsheet to monitor costs.

• Information Acquisition & Management - Ensures accurate and up to date information is available in the Facilities database and on the company intranet.
• Ensures that the Recommended Preferred Vendor List is up to date and accurate based on Area Directors' preferences.
• Receives, updates, and maintains records of vendor insurance documents; updates the Recommended Preferred Vendor List "insurance status" as coverages change, renew, or lapse.
• Maintains database on equipment and building typical costs; ensures resources on company intranet is updated on weekly basis.

• Gathers and maintains restaurant equipment and building information from restaurant teams and vendors as needed.

• Capital Expenditure Request Management - Partners the Facilities Manager with regards to the effective use of Capital Expenditure funds.
• Manages the Capital Expenditure Request Process.
• Serves as partner for Operations in identifying possible repair vendors, clarifying vendor write ups and ensuring a complete Capital Request Package is ready for presentation to Facilities Manager.

• Oversees the full process for installation of new equipment obtaining and processing invoices and photos per completion.

• Ad-Hoc Projects - Assigned as needed by Organization.
• Manage ad-hoc projects as assigned by the Facilities Manager.
• Partners with others to achieve company goals.

Approximate Time Allotment:

Capital Request Process Management

35%

2115 Special R&M Expense Project Management

35%

Information Acquisition & Management

15%

Ad-Hoc Projects

15%

Keywords: IHOP, Raleigh , Facilities Specialist, Other , Raleigh, North Carolina