Administrative Assistant

Company: Novo Nordisk
Location: Clayton
Posted on: June 12, 2021

Job Description:

About the Department

At Novo Nordisk, we want to make a difference. For nearly 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on life-changing careers, and the opportunity to help improve the quality of life for millions of people around the world.

In Clayton, NC, we now operate two adjacent pharmaceutical manufacturing facilities that are responsible for fulfilling different steps in our injectable and oral treatment supply chains.

Our Clayton, NC Diabetes Finished Products (DFP) facility is a 457,000 square foot aseptic "fill and finish" site that is responsible for producing innovative, injectable diabetes and obesity treatments. When you work at DFP, you'll join a global network of manufacturing professionals focused on several key, final production processes, including sterile formulation, filling, inspection, device assembly and packaging.

At DFP, our employees are passionate about what they do, knowing their work makes a difference to millions of people who rely on our products every day. After all, producing medicines is a special responsibility.

Join Team Novo Nordisk and help us make what matters.

Position Purpose

Perform administrative & support related tasks for the Vice President of Quality & DFP Quality Departments at Site Clayton.

Accountabilities

+ Capable of performing administrative & support related activities with minimal supervision

+ General administrative responsibilities include but are not limited to screening/answering calls, managing multiple calendars & email, making travel arrangements, working with meeting agendas, orchestrating team building events, etc.

+ Data collection, analysis & reporting (i.e. Key Performance Indicators, Annual Product Review, Quality Management Review, etc.)

+ Professional presentation preparation (i.e., via PowerPoint)

+ Managing & coordinating multiple projects/tasks simultaneously in a fast paced work environment, sometimes under pressure, with minimal supervision

+ Continuous improvement of administrative & support related work processes

+ Coordination activities associated with audits & inspections

+ Follow all safety & environmental requirements in the performance of duties

+ Other accountabilities, as assigned

Required Qualifications

+ AA/AS/AAS in a relevant field or a relevant combination of work experience & education

+ Minimum of three (3) years of directly relevant work experience successfully performing administrative & support related tasks such as screening/answering calls, managing calendar & inbox, making travel & meeting arrangements, data collection & reporting, and presentation preparation

+ Experience successfully creating & continuously improving efficient & effective administrative work process system

+ Superior organization & planning skills with strong attention to detail

Desired Qualifications

+ Excellent interpersonal skills

+ Capable of communicating & interacting with individuals at all levels of the organization as well as key external stakeholders & customers

+ Strong customer service orientation

+ Excellent written & verbal communication skills & attention to detail

+ High level of professionalism & confidentiality

+ Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint, Project & Outlook

Physical & Other Requirements

+ Occasionally moves equipment and/or supplies weighing up to 33 pounds within the facility using various body positions

+ Constantly operates a computer & other office equipment using hands

+ Able to work in an open office environment with the possibility of frequent distraction

Millions rely on us

At Novo Nordisk, we don't wait for change. We drive change. We're a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future. We embrace the spirit of experimentation, striving for excellence without fixating on perfection. We never shy away from opportunities to develop, we seize them. Working at Novo Nordisk is working toward something bigger than ourselves, and it's a collective effort. Novo Nordisk relies on the joint potential and collaboration of its more than 40,000 employees to change the lives for the better for millions of patients living with diabetes and other chronic diseases. Together, we go further. Together, we're life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.

Keywords: Novo Nordisk, Raleigh , Administrative Assistant, Other , Clayton, North Carolina