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Administrative Assistant API

Company: Novo Nordisk
Location: Clayton
Posted on: June 12, 2021

Job Description:

About the Department

At Novo Nordisk, we want to make a difference. For nearly 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on life-changing careers, and the opportunity to help improve the quality of life for millions of people around the world. Working at our Diabetes Active Pharmaceutical Ingredient (DAPI) manufacturing facility, you will help meet the growing demand for our treatments. Novo Nordisk expects to double production of diabetes and obesity products over the next decade; we have recently completed construction of a 825,000 sq. ft diabetes Active Pharmaceutical Ingredient (API) plant in Clayton, NC. Our new API facility houses the fermentation, recovery and purification of GLP1 ingredients for Novo Nordisk's innovative oral products. Here, you will work with the best manufacturing professionals in the industry. Are you ready for a life-changing career?

Position Purpose

Provide administrative support, including various clerical, administrative & process support functions.


  • Follow all safety & environmental requirements in the performance of duties
  • Assist in the collection, entry, tracking & reporting of key performance indicators (KPIs)
  • Assist with completion of projects or non-conformities requiring data processing, filing, collection of data, etc.
  • Assist in document controlling
  • Assist Project Managers with meeting minutes, weekly reporting & CR administration
  • Serve as ISOtrain, SharePoint, EHS web, Info Center Board & GlobeShare coordinator
  • Coordinate & assist in the updating of Standard Operating Procedures (SOPs)
  • Set up & maintain filing system for documentation in accordance with 5S principles
  • Order & maintain supplies needed to support the area
  • Administrative support to the Department Leadership Team, as required
  • Other accountabilities, as assigned (EHS, Safety Walks, department binders, etc.):
  • Represents executive team in a professional, positive manner, upholding a strict level of confidentiality & exceptional interpersonal skills.
  • Expense reporting/approval (having sound understanding of travel policy for compliance) & SAP.
  • Owns/aligns with finance to ensure meetings are within budget guidelines.

  • Reviews, prioritizes & acts on incoming communications.
  • Prepares complex reports, presentations & minutes of meetings.
  • Prepares site communications & announcements for management.
  • Maintains extensive knowledge of NNPILP-DAPI, to include shift schedules & management team, organizational structure.

Required Qualifications

  • AA/AS/AAS degree or courses in business, office administration or related topics
  • Demonstrated proficiency in Microsoft applications (Word, Excel, Access, PowerPoint, Outlook, etc.)

Desired Qualifications

  • Minimum of five (5) years of experience as an Administrative Assistant or Production Coordinator
  • Technical/Process/Functional Knowledge:
  • Ability to read/write/understand complicated production & GMP documentation.
  • Written & verbal communication skills to allow interaction with all levels of operations & management
  • Ability to organize Good Manufacturing Practice (GMP) related documentation with exceptional attention to detail
  • Ability to anticipate project needs to ensure all required assistance, support systems & documentation is available

Physical & Other Requirements

  • Occasionally moves equipment and/or supplies weighing up to 30 pounds within the facility
  • Constantly operates a computer & other office equipment using hands
  • Able to work in an open office environment with the possibility of frequent distraction
  • Able to work the hours necessary to support a 24/7 continuous manufacturing operation

Please include a cover letter with your resume if possible.

At this time, Novo Nordisk is not currently hiring individuals for this position who now or in the future would require sponsorship for employment visa status

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.

Keywords: Novo Nordisk, Raleigh , Administrative Assistant API, Other , Clayton, North Carolina

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