Administrative Assistant - Heart Center Administration (Full time - 6:30 am - 5:00 pm)

Company: WakeMed
Location: Raleigh
Posted on: June 12, 2021

Job Description:

About WakeMed:

Serving the community since 1961, WakeMed Health & Hospitals is a nationally recognized, private, not-for-profit health care organization founded and based in Raleigh, N.C. The largest health system in Wake County, WakeMed exists to improve the healthandwell-beingofourcommunitybyproviding outstanding, compassionate, patient- and family-centered care to all. The 919-bed system comprises a network of facilities throughout the Triangle area, delivering health and wellness services that bring added valuetothe communitiesweserve.WakeMedisa leader in cardiac and vascular care, women's and children's services, emergency medicine and trauma care, physical rehabilitation, orthopaedics and neurosciences. Specialty facilities include the WakeMed Heart Center,Children'sHospital,Women'sPavilionandBirthplace,Rehabilitation Hospital, Adult and Children's Emergency Departments and a Level 1 Trauma Center. WakeMed's team of more than 9,400 employees, 2,000 volunteers, 1,300 affiliated physicians, and the morethan 300 physiciansemployedbyWakeMed PhysicianPracticesusethe most advanced technologies along with the best minds and the biggest hearts to ensure the finest quality in health care and community health. For more information, visit www.wakemed.org.

As an Equal Opportunity Employer, WakeMed provides an inclusive work environment that

promotes the valuing of differences, respect for people and cooperativeness among our diverse

workforce. WakeMed does not discriminate against any employee or applicant in any terms or

conditions of employment. All applicants/employees are considered for employment, transfer,

promotion or training without regard to race, religion, color, gender, gender identity/expression,

genetics, sexual orientation, age, pregnancy, national origin, disability or veteran status.

Position Information:

The Administrative Assistant, under minimal supervision, performs various administrative duties including composing and typing sensitive correspondence, proofreading and editing material for accuracy and clarity, ensuring proper usage of grammar and drafting routine correspondences for CV Directors and/or Executive Director of Heart & Vascular Services. Prepares division wide reports using spreadsheets. Responsible for coordinating the scheduling of events, meetings for directors and/or Executive Director and other departments as assigned. Maintains divisional department manuals. Ensures materials are current by working with Directors/Executive Director or Public Relations. Maintains inventory of printed materials to Heart Center, CV Programs & CV Services. Establishes and maintains departmental personnel files. Prepares accurate work orders, invoices, check requests, purchase orders, department bills and maintains records. Enters data for analysis and assists with presentation development. Maintains and monitors system to assure accurate records of licensure and listings. Written and typed material is organized, neat and accurate in form. Proofreads and edits all correspondences for accuracy, consistency and clarity using proper spacing, margins, and pagination. Establishes, maintains, and revises record keeping and filing systems as needed. Distributes designated reports to the appropriate Directors/Executive Director. Monitors department supplies and initiates order for supplies in a timely manner. Attends meetings as designated, takes minutes and distributes to divisional departments after approved by Directors/Exec Director. Coordinates the scheduling of meetings, conferences, departmental orientation, staff on-call schedules, agendas, menus, communications, travel arrangements independently as delegated and keeps Directors/Exec Director informed. Distributes interoffice mail to division departments.

Experience Requirements:

2 Years Administrative Preferred

Education Required:

High School Diploma or Equivalent Required - And Associate's Degree Business Administration Or Secretarial Science Preferred

Licensure/Certification Requirements:

Not Applicable

Hours of Work:

Monday-Friday varies between 6:30am and 5:00pm

Weekend Requirements:

No Weekends

Call Requirements:

no

Keywords: WakeMed, Raleigh , Administrative Assistant - Heart Center Administration (Full time - 6:30 am - 5:00 pm), Other , Raleigh, North Carolina