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Administrative Assistant II (567-693)

Company: Local Government Federal Credit Union
Location: Raleigh
Posted on: May 4, 2021

Job Description:

Administrative Assistant II (LGFCU)About the PositionThis position is responsible for a variety of administrative, clerical and telephone support services for the Credit Union's Executive administrative office. Responds to questions and/or provides information upon request from members (internal and external). Assists members and potential members in understanding and utilizing Credit Union products and services. Handles regular activities without prompting and advise team in advance of any potential issues.Normal Day-to-Day Work

  • Respond to incoming phone calls and member inquires for general information and problem solving. Serve as a back-up to other positions.
  • Greet visitors and assist with signing in using the iLobby system.
  • Established and maintains an effective working relationship with the personnel of SECU.
  • Notarize documents for the credit union, staff and others.
  • Responsible for preparation of the conference rooms for assigned Board and Committee meetings, including printing of materials, and food/beverage setup.
  • Ensure audio/video technology is in working order and any issues are addressed prior to various meetings. Work with MIS to ensure participants will not experience any avoidable technical issues.
  • Assist in creating and editing documents, including printing for Board and Committee meetings. Setup memos, letters, and other items for Executive team. Manage sensitive information with discretion and confidentiality.
  • Process invoices and credit card statements for the administration department. Resolve any issues with the vendors, including any disputes related to the credit card.
  • Serve as the point of contact for ordering office supplies. Distribute supplies accordingly.
  • Provide backup administrative support to Executive Management, Executive Assistants and other departments as requested.
  • Create food and beverage orders for the Board of Directors meetings and the Board's committee meetings. Ensure supply is adequate for upcoming meetings.
  • Oversee reservations for vehicles assigned to the administration department. Maintain assigned company vehicle(s) service requirements (oil changes, tires, inspections).Job QualificationsHere are a few skills you MUST have to be considered for this position.
  • Minimum 4-6 years previous office/administrative support experience.
  • PC proficient including Microsoft Office (Word, Excel, PowerPoint, Access, Outlook) and Internet.
  • Previous experience dealing with multi-line telephone console, and ability to manage multiple projects/priorities and function in a fast-paced environment.
  • High school diploma or GED required.
  • Ability to function in a Consumer business office environment and utilize standard office equipment including but not limited to: PC, copier, telephone, etc.
  • Ability to lift a minimum of 25 lbs. (file boxes, computer printer).
  • Travel required on occasion.Here are a few qualifications we'd LIKE you to have to make you more suited for this position.
  • Bachelors or Associates degree preferred.
  • Serve as a Notary and maintain Notary status via renewal training.About the LGFCU CultureIf you are working here, or considering working here, you should know a little something about the LGFCU culture. We are a workplace that highly values the contributions of a diverse group of people. We believe if we put our heads and hands together, we can accomplish amazing feats for our members. To this end, we recruit bright, energetic and talented people to be members of our team. In return, we offer a dynamic workplace that presents opportunities for advancement and learning new skills. We really believe that when our employees succeed, members win. If you have questions about this position description, please feel welcome to ask. You can reach our HR at:LGFCU Human Resources323 West Jones StreetRaleigh, NC 27603

Keywords: Local Government Federal Credit Union, Raleigh , Administrative Assistant II (567-693), Administration, Clerical , Raleigh, North Carolina

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