Administrative Support Specialist
Company: NC State University
Location: Raleigh
Posted on: January 15, 2021
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Job Description:
Posting Number: PG190858SP Internal Recruitment: No Working
Title: Administrative Support Specialist Anticipated Hiring Range:
Commensurate with Experience ($40,213 - $46,883) Work Schedule:
Monday - Friday - 8am-5pm Job Location: Raleigh, North Carolina
Department: Biochemistry About the Department: The Department of
Molecular and Structural Biochemistry at NC State University offers
degree programs at the Bachelor---s, Master---s, and Doctoral
levels, in addition to a combined Bachelor---s and Master---s
program. Innovative research programs in the undergraduate and
graduate curricula prepare students for advanced studies in medical
school, graduate school or other post-graduate programs or careers
in biotechnology and biomedical industries, academia or government.
Essential Job Duties: This full-time position is located at the
front desk and will be the primary contact for visitors,
faculty/staff, undergraduate, and graduate students. This position
will answer questions regarding graduate programs/graduate school
policies and procedures, build the department course schedule,
process course registration, and monitor enrollment. This position
keeps student records and creates/prepares various forms and
letters for students and faculty/staff. This position is also
responsible for planning, coordinating, and organizing the
Department of Molecular and Structural Biochemistry Fall and Spring
Graduation ceremonies. This position works with other members of
the departmental office administrative team to assist with
reconciliation of budgets and P-card accounts. This position works
closely with the Undergraduate Coordinator and assists with
advising during fall and spring student advising periods. Works as
needed with the Undergraduate Academic Advisor and other members of
the departmental office administrative team to do fundraising,
recruitment support, and alumni outreach. The specialist will also
maintain the departmental website, social media presence, and
facilitate coordinated communications. This position will work with
the Director of Graduate Programs to plan and execute the
prospective graduate student recruitment weekends and the new
graduate student orientation in the fall. Acts as a liaison between
the Graduate School and the Department. This position will enter
Graduate Assistantships in the NextGen system and sends monthly
emails to students with updates from the University, Graduate
School, and Department. Other Responsibilities: Additional duties
as assigned. Minimum Experience/Education: High School Diploma or
equivalency and one year of related office experience; or
equivalent combination of training and experience. Other Required
Qualifications: Successful candidate should have thorough knowledge
of word processing software (MS Word), spreadsheet software (Excel)
or similar, Google email or other email programs and calendar
programs. Excellent interpersonal skills are a must as well as work
experience in an administrative role. Preferred Qualifications: A
four-year college degree with three years work experience within an
academic environment involving both undergraduate and graduate
programs. Experience with Student Information System [SIS], HTML,
PeopleSoft Human Resources and PeopleSoft Financials. Required
License or Certification: N/A Valid NC Driver's License required:
No Commercial Driver's License Required?: No Job Open Date:
01/08/2021 Earliest Close Date (Positions will be posted until 5:00
PM ET on this date. Positions remaining posted after this date are
still accepting applications but may close at any time.):
01/15/2021 Special Instructions: Applicant required documents:
Resume, Contact Information for References Position Number:
00046100 Position Type: SHRA Position Classification Band Title:
Administrative Support Specialist Position Classification Band
Level: Advanced Position Classification Salary Range: $31,200 -
$53,083 Salary Grade Equivalency: 63 Alternate Option: If no
applicants apply who meet the required competency level and
training & experience requirements, then management may consider
other applicants. Salary would be determined based on competencies,
equity, budget, and market considerations. Full Time Equivalent
(FTE) (1.0 40 hours/week): 1.00 Appointment: 12 Month Recurring
Mandatory Designation - Adverse Weather: Non Mandatory - Adverse
Weather Mandatory Designation - Emergency Events: Non Mandatory -
Emergency Event Time Limited Position: No Is this position
partially or fully funded on ARRA stimulus monies?: No Department
Id: 118401 - Biochemistry AA/EOE: NC State University is an equal
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, national origin, religion, sex, gender identity,
age, sexual orientation, genetic information, status as an
individual with a disability, or status as a protected veteran. If
you have general questions about the application process, you may
contact Human Resources at (919) 515-2135 or workatncstatencsu.edu.
Individuals with disabilities requiring disability-related
accommodations in the application and interview process, please
call 919-515-3148. Final candidates are subject to criminal & sex
offender background checks. Some vacancies also require credit or
motor vehicle checks. If highest degree is from an institution
outside of the U.S., final candidates are required to have their
degree equivalency verified at www.wes.org or equivalent service.
Degree(s) must be obtained prior to start date in order to meet
qualifications and receive credit. NC State University participates
in E-Verify. Federal law requires all employers to verify the
identity and employment eligibility of all persons hired to work in
the United States.
Keywords: NC State University, Raleigh , Administrative Support Specialist, Administration, Clerical , Raleigh, North Carolina
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