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Staff Accountant and Office Manager

Company: Able&co.
Location: Raleigh
Posted on: January 16, 2022

Job Description:

THIS IS AN IN-OFFICE ROLE.Full-Time Position, Raleigh Location
The OpportunityFirst of all, you should know that our agency runs on Workamajig, a project management software system for creative agencies. We use Workamajig to bring our creative project work and agency financials together into one integrated platform. Knowledge of this software is ultimately preferred.
Secondly, were looking for someone who has experience working for a service-based company. This means you embrace having a client-facing role as part of your job and enjoy using your incredible people skills to deliver unparalleled customer service to our clients.
Besides that, do you have the kind of natural math skills where you can calculate simple operations in your head? Better yet, you have an understanding of how more complex mathematical calculations can improve accounting processes. Youre the type whos in your zone when youre auditing files, confirming the accuracy of account reports and adding up department receipts. You pride yourself on your ability to multitask, and its perfectly normal for you to balance several projects at once without mixing up files or missing deadlines. You know the impact of your work so you take industry regulations and compliance seriously, and always double-check all of your work as a best practice for preventing errors.
If you have fantastic output and productivity combined with a high level of accuracy and an analytical mindset, we have the perfect opportunity for you!
Staff Accountant ResponsibilitiesAs Able&Cos Staff Accountant, youre responsible for preparing and reviewing financial information and organizing it in a way that provides a clear picture of the agencys fiscal health. General duties include: maintaining financial procedures and records for the agency; general bookkeeping duties; confirming compliance with IRS rules; reconciling bank statements, and; balancing the ledger for timely, accurate and effective financial reporting and analysis.
Financial Duties

  • Record all transactions and prepare monthly, quarterly, and annual financial reports/statements
  • Manage A/R and A/P
  • Maintain physical and digital client/vendor file folders
  • Manage monthly closing
  • Control the flow of data into the general ledger
  • Maintain all accounting records in accordance with GAAP
  • Prepare special reports and perform studies as directed by management
  • Follow up on collecting and allocating payments as well as monitor client account details for non-payments, delayed payments and other irregularities
  • Communicate with clients and vendors via phone, e-mail, and mail to investigate and resolve client and vendor inquiries
  • Prepare reconciliation for retainer clients
  • Manage payroll and payroll taxes
  • Verify the accuracy of all general ledger accounts to agree with the balance sheet
  • Agency Sales Tax Expert
  • Process sales and use tax payment monthly and submit payment via NC Department of Revenue website as needed
  • Generate adjusting journal entries
  • Generate and submit client invoices based on client project requests
  • Setup new clients and vendors in our software
  • Reconcile general ledger accounts at the end of each month
  • Manage annual company budget and provide regular reporting on budget vs actual
  • Move/write-off time at the request of Account Executive
  • Analyze costs of operations
  • Assist with financial forecasting and tax filing
  • Provide regular financial reports monthly, quarterly and as requested for projections and meetings
  • Administer all benefit & insurance-related areas including company-funded benefit programs i.e., vacations, insurance and Simple IRA plan
  • Track PTO
  • Follow up on collecting and allocating payments; monitor client account details for non-payments, delayed payments and other irregularities
  • Prepare reconciliation for retainer clients
  • Generate adjusting journal entries
  • Generate and submit client invoices based on client project requests
  • Move/write-off time at the request of AE
  • Process and manage payroll and payroll taxes
    Office Management Duties
    • Order office supplies and track inventory and monthly supply budget
    • Oversee company calendar of events and meetings
    • Coordinate office cleaning, regular maintenance of HVAC and all equipment
    • Answer main phone line and direct calls as appropriate
    • Plan events for employee birthdays and anniversaries
    • Coordinate and assist with onboarding new hires
    • Prepare welcome packets, set up onboarding and training schedules, schedule 30/60/90 day and annual reviews, coordinate with IT to set up computer and software
    • Other admin duties as needed
      Qualifications & Experience
      • Required: Bachelors degree in accounting, finance or another related field.
      • Required: Minimum of three years experience with the Workamajig creative agency project management software system.
      • Required: Minimum of 7 years experience with a service agency business model.
      • Able to demonstrate experience with the same volume of work that Able&Co has for this position
      • Able to reference previous experience in auditing documents, explain the results of the audits and outline how the information was used to support the organizations financial goals.
        by Jobble

Keywords: Able&co., Raleigh , Staff Accountant and Office Manager, Accounting, Auditing , Raleigh, North Carolina

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